The short version
Fixflo and Proplio look like competitors on the surface — both serve UK letting agents, both track compliance certificates, both send expiry reminders. They are not really the same product. Fixflo is a repairs and maintenance platform that has added a compliance module. Proplio is a compliance platform that does not handle repairs.
If repairs intake is your main operational pain point — the tenant who wants to report a leak from their phone at 9pm — Fixflo wins outright. Proplio does not compete in that lane. If compliance oversight is what keeps you up at night — the EICR you are not sure has been done, the HMO renewal you might have missed, the council inspector turning up next week — Proplio wins on depth and on price.
A lot of agencies run both, and the combined monthly cost is usually lower than upgrading to Fixflo's higher tier just to get its compliance bolt-on. This is the honest 1:1 comparison. We make Proplio, so we are biased — we have tried to be fair about where Fixflo wins.
What each product is actually for
Fixflo was built around a tenant repair-reporting flow. The tenant takes a photo of a leak, the app diagnoses the type of issue, the agency dispatches a contractor, the work order is tracked through to completion. That is the spine of the product. The compliance module — gas safety, EICR, EPC tracking — was added later and rides alongside it. It is real and competent; it is not the part of Fixflo that the rest of the product is shaped around.
Proplio was built around the compliance lifecycle. A property has a list of compliance items. Each item has an expiry date. As that date approaches, reminders fire at 90, 60, 30, 14, and 7 days. When an inspector or landlord asks for evidence, you generate a one-click PDF compliance pack. The portfolio dashboard tells you which properties are red, amber, or green. There is no repairs intake, no work order, no maintenance ticketing.
Choose based on which spine fits your operational reality. If your team spends more time on repairs triage than on compliance follow-up, Fixflo. If it is the other way around, Proplio. If both are real pain points, run both — that is the most common ending.
Compliance, head to head
Both tools handle the basics — gas safety, EICR, and EPC expiry tracking with reminder emails. The differences show up at the edges, which is where compliance actually bites you.
Compliance type coverage. Proplio ships with twelve UK compliance types as defaults — Gas Safety, EICR, EPC, Legionella, Smoke and CO, Right to Rent, HMO Licence, Selective Licence, PAT Testing, Fire Safety, PRS Database, and PRS Ombudsman — plus the ability to define custom types per agency for anything else you track. Fixflo's compliance module covers the core certificates well, but agents commonly report having to track legionella reviews, right to rent renewals, and selective licensing conditions outside the platform. Both products evolve their coverage; check current Fixflo coverage against your specific portfolio mix when evaluating.
Portfolio-wide dashboard. Proplio's home screen is the entire portfolio in one view, every property colour-coded by RAG status. You see at a glance which properties are red (overdue), amber (expiring within 30 days), green (compliant), or grey (not applicable). Fixflo lets you see compliance status per property cleanly, but the portfolio-wide compliance overview is less central — it is one view among many in a tool whose home screen is naturally repairs-centric.
Reminder ladder. Proplio's reminder ladder is 90, 60, 30, 14, and 7 days before expiry, configurable per agency in settings. The 90-day lead time is the one that matters most — it gives you time to book a Gas Safe engineer or an EPC assessor before there is any pressure on the date. Fixflo sends reminders too; the configurability and the early-warning lead time are the part to compare on a demo.
Audit-ready PDF report. Proplio generates a single PDF compliance pack per property in one click — every certificate bundled, full audit trail of who did what and when, unique verification ID. That is a defensible artefact you can hand straight to a council enforcement officer or attach to an insurance renewal. Fixflo supports document storage and certificate visibility but assembling an audit-ready pack typically means downloading individual certificates and combining them. For agents whose council relationship matters, the one-click PDF is the practical difference.
Landlord-facing visibility. Proplio offers a read-only share link per landlord — they see their own properties' compliance status without needing a login. No more emailing PDFs every quarter. Fixflo's landlord-facing visibility is more focused on repairs updates than on a compliance dashboard.
Contractor management. Both tools store contractors. The difference is what the contractors are for. Proplio's contractor module is specifically for compliance contractors — gas engineers, electricians, EPC assessors, legionella assessors — with one-click renewal emails carrying property details pre-filled. Fixflo's contractor management is the bigger workflow because it covers all maintenance contractors as well, with dispatch and SLA tracking on top.
Repairs
Fixflo wins. Proplio does not compete here.
If your team's biggest daily friction is fielding repair requests over WhatsApp, phone, and email and turning them into instructions to contractors, you need a repairs platform. Fixflo's tenant-facing app is widely deployed, the diagnostic flow reduces low-quality reports, and the contractor-side dispatch is the part of the product that the company has been refining for years. There is no honest version of this comparison where Proplio is the answer for repairs intake.
This is why "Proplio vs Fixflo" is rarely the right question. The right question is "what tool runs which part of my operation, and what does the combined cost look like".
Pricing
Proplio: £29/month flat, unlimited properties, unlimited team, monthly or annual. No per-unit pricing, no feature tiers, no charges for adding users or properties.
Fixflo: quote-based, priced per managed unit. Public pricing is not published, but agencies running 100 lettings units commonly report £150–£300/month for Fixflo Lettings with the compliance module included. The figure scales with portfolio.
The realistic monthly cost picture at three portfolio sizes:
| Portfolio | Proplio | Fixflo (typical) |
|---|---|---|
| 50 units | £29 | £80–£150 |
| 100 units | £29 | £150–£300 |
| 250 units | £29 | £350–£700+ |
Two honest caveats. First, you are not buying the same product — Fixflo's price covers a repairs platform plus the compliance module, Proplio's covers compliance only. The straight per-pound comparison is misleading. Second, Fixflo prices vary with module mix and contract length; the bands above are typical reports, not quotes — get one sized to your portfolio.
Where the price comparison genuinely matters is when an agent is paying Fixflo's tier mostly to get the compliance module rather than the repairs core. In that scenario, the maths is straightforward: the dedicated compliance tool at £29/month is materially cheaper than carrying the repairs platform you do not actually use.
Switching from Fixflo's compliance module to Proplio
An afternoon for most agencies. The flow:
- 1Export your compliance register from Fixflo as CSV — property address, compliance type, last done date, expiry date, contractor.
- 2Map the columns to Proplio's import template.
- 3Upload. The full portfolio loads in minutes.
- 4Upload the existing certificate PDFs against each compliance item. Optional but worth doing for the audit pack.
- 5Reminders start firing automatically. No manual setup of individual deadlines.
The two systems do not need to integrate. Compliance lives in Proplio from that point onwards; if you are keeping Fixflo for repairs, Fixflo continues to handle repairs without touching compliance.
Side-by-side
| Feature | Proplio | Fixflo |
|---|---|---|
| Built around compliance | Yes (only thing it does) | No (repairs-first; compliance is a module) |
| Portfolio-wide RAG dashboard | Yes (home screen) | Limited |
| All UK compliance types out of box | 12 defaults + custom types | Core certificates; check coverage on demo |
| Reminder ladder | 90/60/30/14/7 days, configurable | Yes |
| Audit-ready PDF compliance pack | Yes (one click, verification ID) | No (assemble manually) |
| Landlord read-only share links | Yes | Limited |
| Contractor management | Compliance contractors, one-click renewal emails | All maintenance contractors, dispatch + SLA |
| Tenant repair-reporting app | No | Yes (strong) |
| Work order / maintenance ticketing | No | Yes (strong) |
| Pricing model | Flat £29/month, unlimited properties | Per managed unit, quote-based |
| Typical monthly cost (100 units) | £29 | £150–£300 |
| Best for | Compliance-led agencies; second tool alongside repairs platform | Agencies whose biggest pain is repairs intake |
Which to choose
Choose Proplio if:
- Compliance oversight is the operational risk that keeps you up at night
- You want a flat monthly cost that does not grow with your portfolio
- You need the audit-ready PDF pack for council inspections or insurance
- You already have a repairs solution (or do not need one)
- You want twelve UK compliance types covered out of the box, not just the headline three
Choose Fixflo if:
- Repairs intake is your biggest daily friction
- You want a tenant-facing app for reporting issues
- You need contractor dispatch and work-order tracking for maintenance
- You are willing to accept "good enough" compliance as part of a repairs-led platform
Run both if:
- Repairs and compliance are both real pain points (this is most agencies above 50 units)
- You are currently paying Fixflo's tier mostly to access the compliance module — a cheaper Fixflo tier plus Proplio is often the better economics
For the broader landscape and how this fits against spreadsheets and full property-management platforms, see the compliance software comparison. For the breakpoint where any tool starts paying for itself, see the spreadsheet-to-software switch guide.
Running both
The combined stack looks like this:
- Fixflo for tenant repair requests, contractor dispatch, work-order tracking, maintenance SLAs
- Proplio for the compliance system of record — every certificate, every expiry, every audit trail, every landlord share link
The two do not need to integrate. Compliance data lives in Proplio. Repairs data lives in Fixflo. The agency-side workflows touch each tool for the part it owns. The combined monthly cost at most portfolio sizes is lower than upgrading Fixflo's tier to deepen the compliance module — and you get a better compliance tool at the same time.
The objection here is "another tab open". That is real. The counter is that the cost of a missed compliance deadline — up to £30,000 for an EICR breach, up to £30,000 per HMO licence, up to £20,000 per Right to Rent failure — makes the cognitive cost of a second tab cheap. See the full landlord fines guide for the penalty regime in 2026.
Key takeaways
- Fixflo is a repairs platform with compliance bolted on. Proplio is a compliance platform that does not do repairs. They overlap on one module, not on the whole product.
- For repairs intake, Fixflo wins outright. For compliance depth — twelve UK types, configurable reminder ladder, one-click audit PDF, portfolio-wide RAG dashboard, landlord share links — Proplio wins.
- Pricing diverges with portfolio size. Proplio is £29/month flat; Fixflo scales per unit and is meaningfully more at 100+ units.
- Most agencies above 50 units end up running both. The combined cost is usually lower than upgrading Fixflo's tier to expand the compliance module, and you get a stronger compliance tool either way.
- The right question is not "Proplio or Fixflo". It is "which tool runs which workflow, and what is the combined cost".
This article reflects our honest read of the Proplio vs Fixflo comparison as of May 2026. Proplio is our product. Pricing figures for Fixflo are typical bands reported by agencies — always get a quote sized to your portfolio.